PLEASE NOTE: The Motorhomes will be winterized no use of shower, toilet or sink. during the winter period

The following is Included in the daily rental rates:

A quality Road Bear vehicle, Mileage as selected and specified above, Insurance with an excess of USD 1000 . Any Additonal Extras as requested.

The following are payable at time of collection, if applicable:

PICK UP AND RETURN:

Vehicle pick up time is between 12:00 noon and 4:00pm. Vehicle return time is between 8:00 am and 10:30 am. A charge of USD 30  per hour applies for a late vehicle return. Clients will not be entitled to get a complementary transfer after 11am.

(Denver depot is closed from 1 December to 28 Feb 2009)

MILEAGE RATE:

TAXES:

Taxes are included for all pre-booked items. Local taxes apply to all pick up- & drop off charges.

Local taxes are as follows and are applicable for any additional charges paid for at the depot:

PREPARATION FEE:

USD 200 per rental for all bookings. It includes:

CONVENIENCE KIT :

USD 65 per person, max. USD 260 per vehicle (children up to 6 years free of charge ).
USD 7.50 per camping chair No tables, BBQ's, child seats or bikes are available.

CONVINIENCE KIT
Kitchen towel Cleaning towel Paper Towel Roll Broom Dust pan and brush Bucket / Trash can Cloth hangers Flash light Lighter / Matches Glass Cup Dinner plate Salad plate Mixing bowl Knife Fork Spoon Teaspoon l Percolator / Coffee maker Measuring Cup Colander	Cutting board Plastic containers Toaster Roast slicer Cookware Set Can opener Cork puller / Bottle opener Vegetable peeler Turner Basting spoon, slotted spoon, ladle Grill Fork Whisk Comforter Cover for Comforter Sheet Pillow Pillow protector Pillow case Bath towel Hand towel Wash cloth

All items must be returned at end of trip.
The Vehicle Provisioning Kit includes a flashlight, can opener, bottle opener, broom with dust pan, plastic pail, spatula, cooking spoon, cooking fork, coffee cups, tumblers, plates, soup bowls, silverware, platter, tea kettle, colander, mixing bowl, and a cookware set. All item must be returned clean at end of trip.

ONE WAY RENTAL FEES:

GENERATOR:

USD 3 per hour (payable at drop off).

SUPPLEMENTAL LIABILITY INSURANCE ( SLI )

USD 9 per day.

NEW JERSEY SECURITY FEE:

USD 5 per day applies to all New York City pick ups, maximum of USD 140 per booking.  This fee is payable at the depot.

DRIVER REQUIREMENTS:

A valid national driver's license is required for each driver. In addition we
recommend that foreign customers have an international driver's license or an English translation of the license
issued by their home country. All drivers must meet the age requirement indicated on the rate sheet.

ADDITIONAL DRIVERS:

No extra charge for additional drivers.

SUBSTITUTIONS:

If for any reason the booked vehicle should not be available, ROAD BEAR RV reserves the right to substitute a higher-rated vehicle at no additional cost. Should a lower-rated vehicle be substituted, the liability is limited to the refund of the gross rate difference of the two vehicles.

CLEANING FEE:

The clients are responsible to return the vehicle with the interior cleaned. Cleaning charges with a USD 50  minimum will apply otherwise. USD 50  will be charged if holding tanks are not empty upon return.

TOWING:

Towing does not cost anything extra. The limit is 1000 lbs with the trailer.
The customer has to find a trailer themselves.

PARKING / TRAFFIC VIOLATIONS:

It is the clients responsibility to report and pay for all parking/traffic violations at check-in. Failing to report these violations at drop off will cause a charge of an administrative fee of USD 100  plus the fine (including all late charges) to the clients credit card.

TRANSFERS:

Please have the customer complete the “Road Bear Speed Pass” to expedite the vehicle pick up procedure. Clients must call the rental station upon arrival or the latest at the pick up day between 08.00 am and 10.00 am to schedule the transfer time and place. Transfers are provided to and from the international airports and/or airport s LAX, SFO, OAK, LAS, DEN. EWR ( not to/from JFK or La Guardia )and or airport hotels at all rental locations. For San Francisco/Denver clients can be picked up in downtown for an extra charge of USD 35 otherwise airport transfer is free of charge. Transfers will be provided from Monday to Saturday between 11.00 am and 1.00 pm the latest. There will be no transfers after 1:00 pm. The complimentary permitted amount of luggage is in accordance with the airline regulations (2 suitcases @ 50 pds/23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customer’s responsibility.

FUEL INFORMATION:

The cost of gasoline, propane and oil is not included and ROAD BEAR RV does not assume responsibility for estimates of consumption. All vehicles are delivered with full tanks and the customer is expected to return the vehicle with full tanks or will be charged accordingly.

MAINTENANCE:

The customer is responsible for checking engine oil and coolant levels at each refueling as well as reporting mechanical failures immediately. Coolant refills and authorized repairs will be reimbursed upon return of the vehicle and presentation of all receipts (see Mechanical Breakdown). It is the driver's responsibility to operate the vehicle in a safe manner and to exercise all caution possible.

MECHANICAL BREAKDOWN:

For repairs exceeding USD 50 (50) the customer must call the ROAD BEAR RV 24-hour toll free telephone assistance to get an authorization. Non-authorized repairs over USD 50 (50.00) will not be reimbursed. Receipts must be presented for reimbursement. Customer will be held responsible for mechanical damage due to
negligence in operation and/or maintenance.

INSURANCE:

Public Liability Insurance (included in the daily rental rate)

Public Liability Insurance to cover accidents in the event that the renter is at fault.  The policy protects the rental company up to USD 1,000,000 and the renter to Statutory Limits (State mandated minimum liability coverage). 

SLI (Supplemental Liability Insurance)

The optional SLI coverage provides the customer with an increased limit of liability protection.  SLI protects the renter and any authorized driver listed on the rental contract for up to USD 1,000,000 toward 3rd party damage claims. Additional liability coverage can be purchased as describe below:
SLI - Provides the customer with an increased limit protection up to one million dollars .
USD 9 per night

VIP Coverage (included in the daily rate)

The Following losses are not covered if damage is caused by:

IN THE EVENT OF AN ACCIDENT

The customer must obtain a local police report as provided by the attending police officer investigating the accident. An accident report form is supplied to the customer and is located in the vehicle along with the registration- & insurance papers.

ROAD BEAR RV must be notified as soon as possible. A full-written report along with the other party's name, address, phone number and driver's license number on the supplied accident report form will be required upon return of the vehicle.

All documents relating to the accident must include a police report- or identifying number. Insurance coverage may be void if the above instructions are not followed.

UNAUTHORIZED EXTENSION OF THE RENTAL PERIOD:

Should a customer keep the vehicle beyond the contracted period USD 30 (30.00) per hour or USD 300 (300) per day late charges will apply. However, if the customer contacts ROAD BEAR RV and obtains the proper authorization to extend, only the normal rate will apply.

ACCIDENTS / COLLISION:

In the event of an accident, you must notify Travelers Assistance immediately from the scene of the accident. You will be given instructions on how to proceed.
You must also obtain a police or bench report. If you are unable to obtain a police report at the scene of the accident, you must go to the local police station and obtain a bench report. We will accept either report.

REFUND FOR UNUSED PORTION:

No refund will be given if rental is returned prior to contracted date or for “no shows"

CREDIT CARDS:

Visa, Master / Euro, American Express are accepted

CANCELLATION FEES:

Every cancellation needs to be made in writing. The day of receipt of the cancellation is the date the cancellation fee is calculated as follows:

HOURS OF OPERATION:
Monday through Friday 8.00 am to 5.00 pm. Saturday from 8.00 am to 1.00 pm. All stations are closed on Sundays and on all statutory holidays. 

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